Anti spam, content filtering, disclaimers
Patrol Enterprise offers a complete solution for protecting your
company against email threats such as legal liability, damage to
reputation, loss of productivity, network congestion, and
confidentiality breaches, as well as ensuring regulatory compliance.
Policy Patrol works with Exchange 2003, 2000, 5.5 and Lotus Domino, and
offers all features included in Policy Patrol Archiver, Zip,
Disclaimers and Spam Filter, plus additional features such as
attachment blocking, content checking, reporting, archiving, anti-virus
(optional) and many more email management features.
The product is easy to install and configure, and its powerful rules
wizard allows you to create customized user-based rules by specifying
conditions, exceptions and actions. Policy Patrol blocks spam right
out-of-the-box and includes several sample rules that can get your
email system fully protected within minutes after installation. Policy
Patrol is used by companies such as Nissan, USA.net, Targus, Canadian
Pacific Railway, Lotto, Fujitsu Services (Central Government customer),
Daewoo and many more.
Email content security features include
Auto replies &
Policy Patrol uses a multi-layered
anti-spam approach to effectively detect spam messages, analyzing
headers, content and third party lists. Spam messages can be forwarded
to a junk mail folder, quarantined or deleted and can include a header
or tag. Quarantined mails can be viewed from the program or via the
web. Policy Patrol includes an advanced challenge/response system and
allows users to update white lists and black lists via public folders
and mailboxes. Policy Patrol Enterprise includes all anti-spam features
included in Policy Patrol Spam
Policy Patrol Disclaimers offers
advanced user-based disclaimer & signature features such as
formatting, merge fields, HTML disclaimers with pictures &
tables, and disclaimers as text attachments. Furthermore, Policy Patrol
can avoid adding multiple disclaimers when replying or forwarding and
can position signatures after the last entered message text. Policy
Patrol works with Exchange 2003, Exchange 2000 & Exchange 5.5,
Lotus Notes/Domino and any other SMTP mail server. If installed on
Exchange 2000 or Exchange 2003, Policy Patrol can add disclaimers to
internal as well as external mails. Policy Patrol Enterprise includes
all disclaimer & signature features included in Policy Patrol Disclaimers.
Policy Patrol offers sophisticated keyword filtering using case
sensitivity and word scores. Furthermore Policy Patrol includes word
pattern matching enabling the program to find variations of words with
one single regular expression. The product ships with several sample
word/phrase filters (including regular expressions) which can be used
to classify messages. Identified messages can be deleted, quarantined
or forwarded/copied to another mailbox.
filtering with Policy Patrol
Attachment quarantining, stripping and delaying
Policy Patrol allows you to check attachments on type, size, name,
number of attachments and spoofing. Policy Patrol can also check files
inside zip files. You can block or remove certain attachments or delay
messages with large attachments. Finally, you can configure Policy
Patrol to block spoofed attachments, i.e. attachments of which the
actual file format has been disguised.
Policy Patrol reports show information
on the number of messages sent and received, their size, destination,
types of attachments and rules triggered. Policy Patrol also includes
detailed anti spam reports. Reports can be auto generated and emailed.
Policy Patrol can archive messages to
Microsoft SQL server and includes an Outlook add-in that users can
install to retrieve and restore their emails. The Administrator can
also restore emails from other users. In addition to email archiving,
the program can be used as an additional backup method; if disaster
strikes, your last Exchange backup tape is not likely to be any more
recent than yesterday’s emails. However, with email archiving enabled,
Policy Patrol will provide you with a backup of all emails sent and
received right up until the last minute. In this way you will never
have to lose a single email again. Policy Patrol Enterprise includes
all the archiving features of Policy
replies & lead management
By making use of email notifications,
Policy Patrol can automatically send a message upon receipt of an email
with a certain subject or body. For instance, if you make use of a web
form to request a product brochure, Policy Patrol can automatically
send an email message with the brochure attached (to do this you must
configure the web form so that it includes the requester as the sender
of the form). You can automatically add the email address to a list so
that no duplicates will be sent. It is also possible to configure
Policy Patrol to send a follow up after a certain time period by making
use of automatic folder tasks and notifications. Finally, should you
require an unsubscribe option, Policy Patrol can automatically remove
email addresses from a list upon receipt of a message with a certain
subject, for instance with 'unsubscribe' in the subject.
Policy Patrol includes a number of
email management features that can help you increase efficiency, save
bandwidth and improve your professional image:
Delaying of messages
If messages are large, and/or they contain large attachments, you can
decide to delay them and deliver at off-peak times. This will save you
valuable bandwidth and will avoid your mail system getting blocked.
Alternatively you can delay all messages for a short time, allowing the
user to recall their messages.
Send blind copy
Policy Patrol can send a blind copy of certain messages for monitoring
or backup purposes. Blind copies can also be used for workflow
management. You can specify a particular email address, select to send
a blind copy to the sender's or recipient's manager, or select a filter
to send the blind copy to. Furthermore, copies can be sent to different
mailboxes per user or group, and by specifying conditions in the rules
wizard you can configure only certain emails to be copied, for instance
only messages that contain certain words in the subject and/or body.
Policy Patrol gives you the option to automatically print certain mails
to a printer or to a pdf document. This can be useful if you need to
keep a record of all sent messages, or you need to provide proof that a
disclaimer was added.
Customization of NDRs and DSNs
Policy Patrol allows administrators to customize their Delivery Status
Notifications (DSNs) and Non Deliverable Reports (NDRs) by making use
of notification messages and DSN fields. By customizing these messages,
Administrators can include their own instructions and contact details
as well as attach the original message to the notification. Each DSN
can be customized with a different template.
Policy Patrol offers automatic folder management, deleting or moving
items to other folders after x number of days, and optionally sending a
notification message. This allows administrators and managers to
automatically offload tasks if the workload gets too much.
Convert to plain text & block scripts
In order to block HTML scripts or decrease bandwidth usage, you can
configure certain emails to be converted to plain text. You can also
choose to quarantine messages with scripts so that an administrator or
manager can check whether the script is malicious. If it is, the script
can be stripped and the message will be delivered in plain text.
Email and network notifications
Policy Patrol can be configured to send email notifications to the
sender, recipient, sender's manager, recipient's manager, Administrator
or any other email address using notification templates with optional
merge fields. Notifications can for instance be used to inform persons
that messages have been delayed, quarantined or deleted. It is also
possible to configure network messages that pop up on a client screen.
For example, network messages might be useful to warn an Administrator
that a virus has been detected.
More email management features
Policy Patrol includes more email management features such as changing
the priority of messages, removing read or delivery receipts, adding
attachments, attaching a business card (vCard), adding an X-header,
removing words from the subject, adding recipients or senders to a
filter, running a program, and more.
and external mail filtering
Policy Patrol checks external messages and if you have installed Policy
Patrol on an Exchange Server 2000 or Exchange Server 2003 machine it
can also filter and apply rules to internal messages. Since Policy
Patrol can distinguish between internal and external messages, this
allows you to apply different rules to each, for instance to add a
different disclaimer or to send different notification messages.
Policy Patrol can be configured remotely by installing the Policy
Patrol Administration console on a remote machine and connecting to the
Policy Patrol installation. If you have more than one installation of
Policy Patrol, you can administer all installations from the same
User based permissions
Policy Patrol offers advanced user permissions that can be applied to
each folder or component, allowing the administrator to offload tasks
such as monitoring quarantined messages and updating white lists and
Exchange 2003, Exchange 2000, Exchange 5.5 and
Policy Patrol works with Exchange Server 2003, Exchange 2000 &
Exchange 5.5 (or Windows Small Business Server), Lotus Domino and any
other SMTP mail server. The product takes full advantage of the Active
Directory structure, which enables you to select users, groups, public
folders, domains and contacts from the Active Directory, and to
retrieve user properties for merge fields. If you do not have Active
Directory, Policy Patrol can also retrieve users & groups and
their properties from Exchange Server 5.5 and Lotus Domino.
Alternatively you can import users from a text file or manually enter
users and their email addresses.
Because Policy Patrol allows you to select which users to enable rules
for, you are not forced to purchase licenses for all your users. If you
only wish to filter emails for a limited number of users, you can
simply create a connector that retrieves these users, and you will only
need to purchase licenses for these users.
To use Policy Patrol you require the following:
Microsoft Windows 2000 Professional or (Advanced) Server, Windows XP
Professional or Windows Server 2003.
Microsoft Exchange Server 2000, Exchange Server 2003 or Exchange Server
5.5 (or Windows Small Business Server), Lotus Domino or other mail
Microsoft .NET Framework 1.1 (if you do not have this installed the
Policy Patrol installation will download this for you)
Download a 30 day evaluation version of Policy
Patrol Enterprise and try it for yourself. Works with Exchange Server
or Lotus Domino Server.
|Decrease Legal Liability
|Avoid Network Congestion
|Stop confidentiality breaches
|Ensure regulatory compliance
|Avoid damage to reputation
|Reduce storage needs